Tip: How to use eLodge for AAT Review Applications

 In Tips

How to use eLodge to Lodge a Review Application for a Visa Decision – AAT Online

Migration Manager has the ability to interact with the Administrative Appeals Tribunal to lodge online applications for review. 

Through the use of Migration Manager’s eLodge system, Migration Manager can speed up the filling out of online forms by opening up the AAT Online Lodgement site through the users installed Chrome browser and then auto filling the various online application fields with information held within Migration Manager. Over on our user manual, we have a number of instruction articles covering:

Below is an extract of the first article covering how to use Migration Manager’s elodge system to lodge a review application with the AAT for a Visa decision.

IMPORTANT NOTICE: It is the responsibility of all users to ensure that any application that they complete or lodge has been filled out correctly. You should always proof read/check an application before sending it to a client or lodging it to ensure all of the necessary details have been completed correctly. Also, note that Migration Manager’s ability to populate fields is only as good as the quality of the data recorded in the system.

1. Open the relevant Migrant Matter

Depending on the type of review application being sought, you will either need to open either a Migrant or a Business Sponsor file*. You have the following options:

  1. Migrant File
    • Visa Refusal
    • Visa Cancellation
    • Non-Revocation of a Visa Cancellation
    • Refusal of a Nominated Activity or Position
    • Points Test Assessment
  2. Business Sponsor File
    • Business Sponsor Approval/Variation Refusal
    • Business Sponsor Cancellation
    • Business Sponsor Bar
  3. Family Sponsor
    • The system does not use the family sponsor file to lodge online applications*

In this case, as the review application is relating to a decision affecting a Visa matter (whether it be a refusal or a cancellation), you must open the affected migrant file (even if the sponsor is the person/entity with standing to seek the review).*

*Note that the type of file opened is not dependent on who is seeking to lodge the review application – the person/entity seeking review is determined at a later step.

2. Check/Record details of the decision are recorded on the matter

In order to lodge a review application, details of the decision must be recorded on the relevant matter and, where necessary, any linked matter (for example nominations). Details of the refused or cancelled visa must be recorded in the Visas tab of the relevant individual(s).

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3. Click the eLodge Button

Once you have opened the relevant Matter, click the eLodge button in the main toolbar

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The eLodge window will now appear.

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4. Select Appeal as the Application Type

From the Application Type dropdown, select Appeal.

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5. Select the sub-type of application you want to prepare

From the Sub-Type dropdown, select the type of review application you wish to prepare using the eLodge system.

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6. Select the person seeking review

Next, select the person who will be the review applicant.

Important – it is your responsibility to correctly select the individual/entity who has the legal right to lodge the review application. Migration Manager can not provide you with advice or assistance on this issue.

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7. Click Start Application

Click the ‘Start Application’ button to proceed.

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8. Acknowledge and Accept your responsibilities and the End User Agreement

It is the responsibility of all users to ensure that any application that they complete or lodge has been filled out correctly. You should always proof read / check an application before sending it to a client or lodging with the AAT to ensure all of the necessary details have been completed correctly. Also note that Migration Manager’s ability to populate fields is only as good as the quality of the data recorded in the system. Therefore you should check everything carefully. A copy of the current End User Agreement can be obtained by clicking here: End User Agreement.

When you are ready to proceed, click OK.

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9. Select the affected Visa

A pop up window will now appear asking you to select the relevant visa that is the subject of the review application. Click the relevant decision and then click Select

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10. Login to the AAT

A Google Chrome browser should now open on your computer. The Migration Manager eLodge Filler buttons will also appear in the top left hand corner of the screen as well as the AAT login panel.

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If you have not previously entered your AAT login details, record this information in the AAT login in panel and remember to tick “Make this my default AAT Account”. If you have previously entered AAT login information you can select to login with those details.

Click Login to proceed.

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11. Proceed through the AAT Terms and Conditions pages

You will now be taken to the AAT Terms and Conditions page. To proceed, click Process Page to tick that you accept the terms and conditions and the then click Next.

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12. Commence filling out the Application

The eLodge System will now proceed to fill out the review application. Use the eLodge toolbar to process and complete each page. Once you click Process Page, the eLodge toolbar will enter data into the various fields. The process bar will go fully green once it is complete and then go clear, at which point you can either manually type in any other fields.

Note: the eLodge system can only fill a field if the data is held within the program. If a field does not fill please check that the information has actually be recorded in the program.

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13. Move to the Next Page

After the system has finished completing a page, review it to make sure that all of the content has been completed. If there is missing information you can manually type the required information. Once complete, you can move to the next page by clicking the ‘Next’ button on the eLodge toolbar. The eLodge system will then proceed to the next page of the application.

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14. Continue Processing each page

Continue to fill in the remainder of the application remembering to always click the ‘Process Page’ button on each page, followed by the ‘Next’ button.

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If you answer a question that has multiple entries to be added, the Smart Filler should tell you how many have been inserted. To ensure that you do not miss any entries make sure you always click ‘Process Page’ whenever you come to or a returned to a multi entry page / section.

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15. Review and Print the Application

When you reach the summary page of the application, it is strongly recommended that you review what has been completed and make any necessary amendments. Again, it is your responsibility of ensure that any application that you complete or lodge has been filled out correctly. You should always proof read / check an application before sending it to a client or lodging with the AAT to ensure all of the necessary details have been completed correctly. We also recommend that you print a copy of the application by clicking the ‘Print’ button on the webpage.

16. Submit the Application

Once you reach the payment page for the application, Migration Manager ceases to be involved in the process. Migration Manager is not involved in lodging the review application, recording payment details or uploading documents. From this point forward you must enter all information manually.

17. Close the eLodge toolbar

When you have finished with eLodge, you must close both the web page and the Smart Filler tool. Do Not start another eLodge application without first closing these windows. Any new eLodge must be started from within Migration Manager in order for eLodge toolbar to work.

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Further information about how to use eLodge can be found in our user manual.

 

Cover Image Credit: Shutterstock

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